Property Management for Small Residential Landlords.
Small residential landlording has its own particular kind of admin grind
Manual monthly billing means at least one tenant slips through the cracks every couple of months. Late fees never get applied consistently. Tenants ask "did I miss the email?" once a quarter.
Form T776 wants every income and expense categorized per property. Your accountant wants tidy numbers. You have a year's worth of bank statements and a stack of paper receipts to reconstruct.
Same questions over and over: "what's my balance?", "can I get a copy of my lease?", "send me last month's invoice for taxes". Each one a 5-minute interruption that adds up over a year.
Enterprise platforms cost more than your mortgage and require an onboarding team. Generic accounting tools don't understand rentals. US-focused options have no clue what T776 is. The middle ground does not seem to exist.
Every Tenant Buddy feature is included in your subscription. These are the ones small landlords use most.
Set the lease terms once. Recurring invoices go out on schedule, late fees calculate themselves, and you stop forgetting the first of the month.
Tenants log in to see their lease, invoices, and payment history. The repeated 9pm questions stop. You answer once a month instead of once a week.
Tenants submit repair requests with photos through their portal. AI drafts your reply. Convert to a vendor work order when it needs a contractor.
Generate per-tenant rent certificates for the tax year in bulk. One click to email the whole portfolio. Provincial tax credits handled.
Income statement per property, rent roll, expense breakdowns, all categorized for T776. Hand your accountant a clean export instead of a spreadsheet.
Lease templates with merge fields. Send for e-signature, no printer required. Multi-tenant signing with a per-signer audit trail.
You bought a duplex as a starter investment. Now you need accounting that does not feel like overkill but actually does the job at tax time.
First rental property and you want to do this professionally from day one. Lease templates, proper books, tenant communication, all set up in an afternoon.
You moved and decided to rent out the old place instead of selling. Now you have one tenant, one bank account, and quarterly tax reporting you did not sign up for.
Find answers to common questions about property management software for Canadian landlords
Yes. The break-even is not unit count, it is hours per month. Even one rental generates a year of receipts, monthly invoicing, tenant correspondence, and tax reporting. If you are already spending evenings reconciling spreadsheets, Tenant Buddy pays for itself in time saved. And the CRA does not care that you only have one property; they still want T776 done properly.
No. The default setup walks you through adding a property, adding a tenant, creating a lease, and sending the first invoice in under an hour. If you can use online banking, you can use Tenant Buddy. The accounting depth is there for your accountant when you grow into it, not in your face on day one.
No, you can run them side by side or use Tenant Buddy as your primary bookkeeping tool. Tenant Buddy is property-aware in ways general accounting tools like QuickBooks and Wave are not (rent rolls, T776 categorization, security deposits as proper liabilities, tenant ledgers). Most small landlords end up using Tenant Buddy as the source of truth and exporting summaries to their accountant rather than running a separate accounting tool alongside it.
Tenant Buddy scales with you. The pricing is per-unit so the cost matches your portfolio. Storage, AI receipt imports, and AI reply suggestions scale up with your unit count automatically. You will not have to migrate to a different platform if you go from 3 units to 30.
No. Tenants get an email invitation with a link to set their password, then access their portal from any browser. Works on phones, tablets, and computers. They submit maintenance requests, view invoices, download leases, and update their contact info without ever installing an app.
Yes. Every transaction is categorized for T776 reporting. The Income Statement and Expense Detail reports map cleanly to T776 line items. Hand the PDF to your accountant or use it directly when you prepare your return. Plus the audit trail is there if CRA ever asks for proof of an expense five years later.
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Answers from our documentation
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