Generate Annual Rent Receipts for Every Lease in Minutes
At tax time, your tenants need rent receipts and your inbox starts filling up with requests. Tenant Buddy bulk-generates one certificate per lease (with all tenants on it listed), calculates eligible rent properly, and emails everyone in a single click.
Key Benefits
See how this feature helps Canadian landlords save time and stay compliant
Annual Per-Lease Certificates
For any tax year, generate a per-lease rent certificate showing months rented, period covered, eligible rent total, and grand total. All tenants on the lease are listed on the certificate. Pulled from the actual contract and payment history, not retyped.
Bulk-Generate for Your Whole Portfolio
Generate certificates for every eligible lease in one batch, not one at a time. The system checks which contracts were active in the year and skips the ones that were not.
One-Click Bulk Email
Email every certificate in the batch to the tenants on each lease in one operation. Or email individually if you prefer. PDFs go out attached, no manual download-and-forward required.
Itemized Eligible Rent
Not every dollar paid on a lease counts as "rent" for provincial credit purposes. Tenant Buddy itemizes the breakdown so eligible rent is calculated correctly and tenants see what is included.
Provincial Credit Awareness
Provinces that offer rental tax credits (like the Ontario Energy and Property Tax Credit through Trillium) flag rent certificates accordingly so tenants get exactly what they need to file.
Configurable Categories
You decide which Income/Expense Categories count toward eligible rent. Parking might count, late fees might not, depending on the province. Set it once, applied across every certificate.
Tax-Time Rent Receipts in Four Steps
Get started in minutes with our simple, intuitive process
Confirm Your Business Details
Make sure your Business Number, mailing address, and phone are filled in (the certificate needs them). Tenant Buddy flags missing fields before generation so you do not produce invalid receipts.
Pick the Tax Year and Contracts
Choose the tax year. Tenant Buddy automatically narrows the contract list to leases that were active in that year. Select all or pick specific contracts.
Generate the Batch
Hit generate. Tenant Buddy queues a job per certificate, calculates eligible rent based on your category configuration, and produces one PDF per lease (listing every tenant on that lease). Queue throttling means thousands of certificates do not block your other work.
Email Everyone in the Batch
When the batch is ready, click "Send All" and the certificate for each lease goes out to the tenants on it. Or download the batch as a ZIP if you prefer to distribute another way.
Why Tenants Ask for Rent Receipts in Canada
Several provinces offer rental tax credits that require proof of rent paid
Ontario
The Ontario Energy and Property Tax Credit (paid through the Trillium Benefit) requires renters to report rent paid for the year.
Manitoba
The Education Property Tax Credit lets renters claim a portion of their rent on their provincial return.
Quebec
Tenants need rental information to claim the Solidarity Tax Credit. Quebec landlords typically issue a Relevé 31 (Tenant Buddy generates a similar receipt; verify with your accountant for Relevé 31 form-specific filing).
The Best Platform for Automatic Rent Receipts
Pair rent receipts with our automated invoicing and payment tracking for an end-to-end workflow: invoices go out automatically, payments get recorded, and at year-end the rent receipt accuracy is already locked in.
Frequently Asked Questions
Find answers to common questions about property management software for Canadian landlords
Rent Receipt Questions
Most Canadian landlords issue annual rent receipts in February or early March so tenants have them in time to file their tax returns by the April 30 deadline. Some tenants ask earlier; some ask after the fact. Tenant Buddy lets you generate them on-demand, individually or in bulk, whenever you need to.
It depends on the province. Generally, the base rent paid for a habitable rental unit is eligible. Charges for parking, storage, pet fees, and utilities may or may not be eligible depending on provincial rules. Tenant Buddy lets you configure which Income/Expense Categories count as eligible rent so the totals on every certificate are calculated consistently.
Generate a batch of certificates for the tax year, then click "Send All" from the batch view. Each lease's certificate is emailed to the tenants on that lease as a PDF attachment. Each email is queued so large portfolios do not get rate-limited.
Tenant Buddy uses the actual contract dates and payment history to calculate months rented and the period covered. A lease that started in July gets a certificate for July through December showing the rent actually paid during that window, not a full-year amount.
They generally need to report rent paid on certain provincial credit forms, but they do not always need a formal receipt to file. However, if CRA or the province requests proof, the tenant needs to be able to produce one. Issuing receipts proactively saves them (and you) the hassle later.
Today, rent receipts are delivered by email. Self-service download from the tenant portal is on the roadmap. Tenants who lose the email can ask you to resend, which takes one click.
Your Business Number, mailing address, and phone number need to be on file. Tenant Buddy flags any missing fields before letting you generate a certificate, so you do not accidentally send out receipts that are missing required information.
The receipt format is standardized to ensure all required information is present and clearly laid out. Your business name, address, and contact info appear on every certificate so tenants know who issued it.
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