Multi-Family Property Management Software.
Running residential at scale means coordinating people, vendors, finances, and assets across many doors
Annual fire alarm tests, snow removal contracts, HVAC tune-ups, gutter cleaning, quarterly walkthroughs, plus all the unplanned repairs. Coordinating which vendor goes where, when, and for how much is its own discipline.
Contractor insurance certificates, WSIB clearance, licensing, all expire at different times. Without active tracking, an expired certificate gets discovered the day after an incident, not the day before.
Per-unit ledgers, security deposit liability tracking, GST/HST handling on commercial-condo board mixes, multi-property accounting. At a certain scale, a spreadsheet is no longer the right tool, even with a clever set of tabs.
When a furnace fails, repair-or-replace decisions deserve actual data: how old is it, what is the warranty status, what has been spent on repairs over the past three years. Without an asset register, you are guessing.
All Tenant Buddy features are included on every plan. These are the ones multi-family operators lean on.
Multi-task work orders, per-task vendor assignment, recurring schedules for preventive maintenance, estimated vs actual cost tracking. Convert tenant tickets to work orders in one click.
A true general ledger, customizable chart of accounts, multi-period fiscal years, GST/HST/PST handling, and journal entry batches. The accounting depth your accountant expects.
Track contractor insurance, WSIB clearance, licenses, and certifications. Automated expiry alerts. Vendors self-submit documents through their own portal.
Tenants book the gym, party room, pool, or guest suite from their portal. Capacity rules, time slot scheduling, and revenue collection all built in. Saves the front desk hours per week.
Per-asset records of furnaces, water heaters, appliances. Serial numbers, warranties, condition, location history, repair logs. Smart repair-vs-replace decisions backed by actual data.
One dashboard across every building. Property-level financials, occupancy tracking, and a portfolio calendar for work orders, lease expirations, and amenity bookings.
A single building or a few, where in-house staff handles day-to-day operations and you need an actual platform instead of a maze of spreadsheets and email threads.
Managing residential portfolios on behalf of owners. Per-property financials, vendor compliance, and clean owner reporting are essential, and you need them without enterprise onboarding.
Smaller-scale REITs and private investment groups managing residential properties across multiple cities or provinces. Multi-property accounting and proper general ledger for institutional reporting.
Find answers to common questions about property management software for Canadian landlords
You can structure your account to keep ownership entities separated for reporting purposes while managing everything from one dashboard. Per-property financials roll up cleanly so you can pull income statements per ownership group when partners or your accountant needs them.
Yes. Team members get individual logins with role-based permissions. Property managers can manage their assigned buildings, accountants get access to financial reports without seeing operational data, and owners or partners can be invited as read-only reviewers.
Yes. Set up recurring patterns (daily, day-of-month, day-of-week) for HVAC tune-ups, fire alarm tests, snow removal contracts, gutter cleaning, quarterly walkthroughs, and so on. New work orders generate automatically on schedule and dispatch to your assigned vendor.
Each vendor has a profile with their compliance documents (insurance certificates, WSIB clearance, licenses). Each document has an expiry date, and the system alerts you before things expire. Vendors can self-submit updated documents through their own portal so you are not chasing paperwork by email.
Yes. Asset Tracking lets you create per-asset records (furnace, water heater, dishwasher, etc.) with make, model, serial, purchase date, warranty, and location. When you create a work order task, link it to the specific asset. Over time you build a complete maintenance history per piece of equipment.
Yes. Real general ledger with double-entry journals, customizable chart of accounts, multi-period fiscal years (including period 13 for year-end adjustments), and GST/HST/PST handling. Trial balance, GL detail, and journal exports are available for your accountant. The depth scales up so you can run real financial close cycles, not just spreadsheet roll-ups.
Per-unit pricing scales with your portfolio. Drag the slider on the pricing page to see the exact monthly cost for your unit count. AI receipt imports, AI reply suggestions, and document storage scale up with you instead of being capped at arbitrary plan tiers. For 500+ units, contact us for custom enterprise pricing.
Join Canadian landlords who ditched the spreadsheets
Start Your Free TrialTenant Buddy Help
Answers from our documentation
Hi! Ask me anything about using Tenant Buddy and I'll answer from the documentation.
AI can make mistakes. Contact support for important details.